Prizes and Scholarships Policy

1. Prizes

Eligibility

1.1. The Twelve students whose Highly Commended presentations awarded at Sir
Paul Callaghan EUREKA! Award Regional Preliminary Competitions qualify
them for inclusion in the Sir Paul Callaghan EUREKA! Award National Finals will
be eligible for the following prizes:
1.1.1. Sir Paul Callaghan EUREKA! Premier Award – 1 recipient

1.1.1.1. Sir Paul Callaghan EUREKA! Award Trophy
1.1.1.2. Sir Paul Callaghan EUREKA! Award Certificate
1.1.1.3. $5,000 cash (in addition to $1500 for Finalists Merit Award prize
plus $3,500 for Highly Commended Award prize) = Total $10,000

1.1.2. Sir Paul Callaghan EUREKA! Highly Commended Awards – 4 recipients
(2 secondary school recipients and 2 undergraduate students

1.1.2.1. Sir Paul Callaghan EUREKA! Award Highly Commended
Certificate
1.1.2.2. $3,500 cash (in addition to $1500 Finalists Merit Award prize) =
Total $5,000
1.1.3. Sir Paul Callaghan EUREKA! Merit Awards – (all National finalists) – will
each receive:

1.1.3.1. Sir Paul Callaghan EUREKA! Award Merit Certificate

1.1.3.2. $1500 cash

Award of Prizes

1.2. The Premier Prize and the Highly Commended Prizes shall be awarded at the
Sir Paul Callaghan EUREKA! Awards Dinner. Other Prizes and Scholarships shall
be awarded at the conclusion of the Symposium

2. Scholarships

2.1. There will be two categories of Scholarship

2.1.1. Gold Scholarships valued at $5000
2.1.2. Silver Scholarships valued at $2500

2.2. Cut-off date for offer of Scholarships

2.2.1. The number and type of Scholarships on offer in any year shall be determined by March 31of that year. No additional Scholarships will be made available until the following year.

2.3. Eligibility

2.3.1. All students will, upon submitting an entry for the competition, select up to two (2) scholarships that they wish their presentation to be considered for. They may apply for one (1) subject specific Scholarship and, if eligible, one (1) Maori or Pasifika Scholarship.
2.3.2. Once a choice is made it cannot be amended or changed.

2.4. Selection of Scholarship winners (see Flow Chart)

2.4.1. Scholarship sponsors shall select their preferred winning presentation from a list of nominations made by the National Convenor by a date to be determined by the National Convenor
2.4.2. The National Convenor shall consider the video recordings and the merits of all candidates who have applied for each Scholarship and will determine which candidates should be considered by the Scholarship Sponsors. The determination of the National Convenor shall be final and will not be subject to review.
2.4.3. The basis for selection shall be the video recordings of presentations delivered to preliminary regional competitions.
2.4.4. Minimum standards for video recording of presentations are set out in the Rules for Assessment

2.5. Award of Scholarships

2.5.1. All scholarships will be awarded at the Sir Paul Callaghan EUREKA Award Symposium
2.5.2. In the event a Scholarship is to be awarded to a student who has not been selected as a National Finalist the student will attend the Sir Paul Callaghan EUREKA! Awards Symposium and all associated activities at the cost of the Trust and will be given an opportunity to deliver the 6-minute presentation they submitted at their regional competition

2.6. Timing of payment of Scholarships

2.6.1. Scholarship Awards shall be paid out on receipt of evidence that the winning student is enrolled for a course of study at a tertiary institution.

2.7. Investment of Scholarship funds

2.7.1. On receipt of funds from a Scholarship sponsor such funds shall be allocated to a Eureka Scholarship Fund held in a separate interest bearing bank account, and
2.7.2. Any interest earned by the Scholarship Fund shall be applied to the administration of the Trust

2.8. Sponsor engagement with Scholarship winner

2.8.1. Sponsors are to be encouraged to take an interest in the progress of their Scholarship winner beyond the awarding of the Scholarship funds and to develop a relationship with the Scholarship winner which will persist over time.
2.8.2. The details of the development of the relationship are for the sponsor and the Scholarship winner to establish but may take the form of summer internships, work experience, workplace visits and anything else which enhances the ability of the Scholarship winner to advance a career in their chosen field.

3. Conditions applying to multiple sponsorships by a sponsor

3.1. An existing Gold or Silver Sponsor may opt to provide funds for a scholarship in addition to the existing event sponsorship:

3.1.1. a Gold or Silver Event Sponsor who supports the National Finals Events may also offer a Scholarship Sponsorship in the sponsor’s name, or
3.1.2. a Gold or Silver Scholarship Sponsor may choose to offer additional scholarships in their name

3.2. In the event a sponsor chooses to offer a Scholarship sponsorship in addition to an existing sponsorship category all such scholarship sponsorships shall be discounted as follows (without reducing the value of the scholarship to the recipient):

3.2.1. A Gold Scholarship Sponsorship shall cost the sponsor $5,000 plus GST
3.2.2. A Silver Scholarship Sponsorship shall cost the sponsor $2,500 plus GST

4. Conditions Applying in the event a Scholarship is not awarded

In the event that a funded Scholarship is unable to be awarded in any year because there are no suitable candidates the following policy shall apply:

4.1. Subject to the agreement of the Scholarship sponsor the Scholarship shall be carried over until the following year and
4.2. The Scholarship sponsor shall still be entitled to attend the Governor General’s Awards Dinner and the Sponsors and Finalists Dinner in the year in which the scholarship was first offered
4.3. In the following year the Scholarship Sponsor may offer the Scholarship again under the same criteria or under changed criteria as agreed between the sponsor and the Rotary Eureka Trust subject to the sponsors payment of the administrative, promotional and events contribution portion of the Scholarship cost as determined from time to time by the Rotary Eureka Trust
4.4. Alternatively, in the following year the sponsor can choose to provide two scholarships at a total cost to the sponsor of 125% of the second scholarship being offered
4.5. If the alternative is chosen the criteria for the offer of both Scholarships shall be agreed with the Rotary Eureka Trust