The Sir Paul Callaghan Eureka Awards

1. General

1.1. The Sir Paul Callaghan Eureka! Awards Competition shall be run annually in the period from May to September
1.2. The Sir Paul Callaghan Eureka! Premier Award is presented to the student who delivers the best 12-minute presentation about an application or intended application of STEM to deliver economic, social, environmental value to New Zealand. (See Appendix Three: Substantive Presentation and Summary Presentation Rules)
1.3. Twelve Finalists in two categories shall be selected each year following regional competitions – six Secondary School students and six Undergraduate students
1.4. The Sir Paul Callaghan Eureka! Awards Competition shall be run as a two-stage process

1.4.1.Stage One – At a Geographic Region (or Virtual Region) Competition entrants shall present a 6-minute summary of the 12-minute Substantive Presentation they intend to submit to the National Finals should they be selected to be a National Finalist
1.4.2.Entrants shall not be eligible to move to Stage Two without having successfully completed Stage One
1.4.3.Stage Two – At the National Finals Competition National Finalists shall deliver their 12-minute substantive presentation

Entry Rules

2. Entry to Sir Paul Callaghan Eureka! Awards Competition

2.1. The two-stage competition is open to students from Year 9-13 in secondary schools and to undergraduate students from tertiary institutions (including those who are completing 4 year Honours degrees). Students shall not be over the age of 25 on the date of entry
2.2. Students wishing to enter shall complete the required on-line entry form including any required written certification from a teacher or parent and shall undertake to meet all entry requirements specified by the Eureka Trust from time to time including the requirements on changes and amendments to presentations following completion of entry

Stage One Compliance –

2.3. For an entry to remain valid a student shall participate in Stage One by either:

2.3.1.Delivering a Summary Presentation which shall not exceed 6 minutes in length at a Geographic Region Competition (Note: Geographic Regions Competitions are expected to be held in main centres where universities are located), or
2.3.2. Uploading a recorded video Summary Presentation which shall not exceed 6 minutes in length to the designated website and otherwise complies with the Rules for Entry in the Virtual Region

2.4. Entry to the Virtual Region Competition shall only be valid for a student who:

2.4.1.is usually domiciled more than 75 kilometers from the venue where a Geographic Region Competition will be held
2.4.2.is unable to attend the regional event on the specified date and time by reason of an unavoidable conflicting commitment accepted as being valid by the National Convenor at least 14 days before the first Geographic Region event is scheduled to be held
2.4.3.A teacher or parent shall certify in writing that a student is eligible for participation in the Virtual Region by virtue of:

2.4.3.1. location, or
2.4.3.2. unavoidable conflicting commitment

2.4.4.The video presentation shall:

2.4.4.1. Be uploaded to a dedicated website accessible for viewing purposes only to Eureka Trust and National Finals Selection Panel Members
2.4.4.2. Be recorded in accordance with the Video Standards for Virtual Region Competition set out in Appendix Four

Standard Assessment and Scoring of Entries for Regional and National Competitions

3. Standard Assessment Criteria for the Sir Paul Callaghan Eureka! Awards competition

3.1. Contestants will be judged on their ability to demonstrate:

3.1.1.Knowledge of an area of science, technology, engineering or mathematics;
3.1.2.How their area of knowledge and interest can be (and is being) applied to enable tangible benefit to New Zealand’s economic, environmental and social wealth and well-being, so helping deliver on Sir Paul’s ambition for New Zealand;
3.1.3.The presence and capability to communicate clearly, succinctly and persuasively to a general audience comprising people from business and the political arenas as well as the wider public;
3.1.4.Insight, thoughtfulness, clarity and agility in responding to questions on their presentation (only at the National Finals of the Sir Paul Callaghan Eureka! Awards)

4. National Standards Guidance for judging

4.1. The Trust shall publish detailed national standards guidance to assist assessors/judges to obtain a high degree of consistency when marking presentations at regional competitions
4.2. Such guidance shall be consistent with requirements for granting NCEA Achievement Standards credits

5. Scoring

5.1. Each contestant’s presentation shall be scored according to the guidance material published by the Trust

Appointment of Judges for Geographic and Virtual Region Competitions

6. Selection of Judges for Regional Competitions

6.1. At least four and no more than six Judges shall be appointed for each geographic region competition unless the Trust decides that a variation to these limits is desirable in the interests of fairness, equity and/or Judge workloads
6.2. The National Convenor of the Trust shall appoint a suitable number of judges for the virtual region competition so that the workload being borne is not onerous
6.3. Judges shall be selected on the basis of their personal knowledge and/or expertise to provide coverage in the areas of:

6.3.1.Science, technology, engineering, mathematics
6.3.2.Teaching
6.3.3.Science and technology entrepreneurship
6.3.4.Science communication
6.3.5.Media
6.3.6.Applied science/technology

6.4. Judges will be familiar with the Eureka! Programme
6.5. Geographic Region Organising Committees shall certify the competence of Regional Judges. The National Convenor shall certify the competence of judges for the virtual region

Preparation for Regional Judging

7. Prior to Assessing Entries for Sir Paul Callaghan Eureka! Awards geographic and virtual region competitions

7.1. Sometime in the week before a geographic or virtual region competition the organizer of the event shall convene a meeting of Judges to discuss the assessment criteria and scoring system and ensure Judges are well prepared for their task
7.2. The objective is that Judges should go into their assessment of entries with a common base of expectation of the performance of entrants

Video Recording

8. Video Recording at Regional Competitions

8.1. Each entry to a Geographic Region or Virtual Region Competition for the Sir Paul Callaghan Eureka! Awards shall be recorded as an uninterrupted single take in front of an audience on video. (see Appendix Four - Video Standards Rules)
8.2. All video recordings for the virtual region shall be accompanied by a signed certificate from the student’s independent mentor or teacher stipulating that the presentation is entirely the work of the student and has been recorded as an uninterrupted single take in front of an audience.
8.3. All video recordings of presentations delivered at Regional Competitions shall be uploaded to a website designated by the Eureka! Trust by the date notified to regional competition organisers. Failure to upload the video recordings by the specified date exposes contestants to a risk of not being included in the Preliminary National Rankings List

Appointment of National Finals Selection Panel

9. National Finalists Selection Panel for Sir Paul Callaghan Eureka! Awards

9.1. At least four and no more than twelve assessors shall be appointed to the National Finals Selection Panel for the Sir Paul Callaghan Eureka! Awards unless the Trust decides that a variation to these limits is desirable in the interests of fairness, equity and/or Panel members’ workloads
9.2. The principal task of the National Finals Selection Panel is to select twelve finalists for the Sir Paul Callaghan Eureka! Awards
9.3. Panel members will be selected on the same basis as members of the geographic or virtual region judging panels
9.4. Members of the Eureka Alumni Group will be encouraged to participate as assessors
9.5. Panel members will be familiar with the Eureka! Programme and will have satisfied the Rotary Eureka Trust of their competence to undertake the assessment tasks required.

Preliminary Ranking for National Finals Selection

10. Compilation of Preliminary National Ranking List (Preliminary List) resulting from marked scores

10.1. All contestants in geographic or virtual Region Competitions for the Sir Paul Callaghan Eureka! Awards shall be assessed and scored in compliance with the guidance published by the Trust
10.2. The final scores and individual Judges scoring sheets shall be scanned and emailed to the National Convenor of the Trust within 24 hours of the completion of a geographic or virtual region competition
10.3. The National Convenor of the Trust shall prepare a Preliminary National Ranking List in order of scores awarded at regional competitions and in categories for consideration by the National Finals Selection Panel

Selecting the Final National Ranking List

11. Selection of 12 National Finalists for the Sir Paul Callaghan Eureka! Awards from the Preliminary List

11.1. The National Finals Selection Panel (Panel) shall review the video recordings of the presentations for the top six candidates on the Preliminary National Ranking LIst in each category (undergraduate and secondary school) to confirm or otherwise determine the accuracy of scoring and the subsequent order of ranking
11.2. Each category review shall be conducted independently of the other category
11.3. In undertaking each review the Panel shall apply the national standards guidance material published by the Trust
11.4. Based on the determination by the Panel of the ranking order of the top six presentations it shall undertake (as a further moderation and confirmation process) the following:

11.4.1. Each of the next three presentations below the initial top six shall be evaluated in turn with, and ranked against, the initial top six thereby producing an updated ranking of the top nine
11.4.2. In the event that the last evaluated (i.e. number 9 on the Preliminary List) ends up at number 6 or better on the updated ranking list, the Panel shall consider whether the 10th placed presentation on the Preliminary List should be placed in the updated top six
11.4.3. This process should continue until the next evaluated presentation fails to be included in the updated top six
11.4.4. The resulting updated top six identified by this process shall be the finalists in each category

11.5. The decision of the National Finals Selection Panel shall be final and shall not be subject to review

Appointment of Judges for the National Finals

12. Judges of Sir Paul Callaghan Eureka! Awards National Finals Competition

12.1. The Trust shall appoint National Judges who are recognised nationally for their personal knowledge and/or expertise in the areas of:

12.1.1. Science, technology, engineering, mathematics
12.1.2. Teaching
12.1.3. Science and technology entrepreneurship
12.1.4. Science communication
12.1.5. Media skills
12.1.6. Applied science/technology

12.2. One of the National Judges shall be appointed National Judging Chairperson

Judging at National Finals

13.1. Judges at the National Finals shall apply the Assessment Criteria, National Standards Guidance Material and Scoring system set out in Sections 4-6 above
13.2. Each finalist shall also be required to respond to questions about their presentation from a Judge so designated by the Chairperson. The responses to the questions shall be considered when assessing and marking the presentations
13.3. At the conclusion of each presentation the Judges marking sheets will be collated to derive a final score for the contestant
13.4. At the conclusion of all the presentations the Judges will retire to consider the collated data and confirm a final ranking
13.5. The Judges’ decisions will be announced prior to the Awards Dinner
13.6. The Judges’ decisions shall be final and shall not be subject to review