The Sir Paul Callaghan Eureka! Awards 

 

1. General

1.1. The Sir Paul Callaghan Eureka! Awards Competition shall be run annually in the period from May to September

1.2. The Sir Paul Callaghan Eureka! Premier Award is presented to the student who delivers the best 12-minute presentation about an application or intended application of STEM to deliver economic, social, environmental value to New Zealand. (See Appendix Three: Substantive Presentation and Summary Presentation Rules)

1.3. Twelve Finalists in two categories shall be selected by the National Finals Selection Panel each year following regional competitions – six Secondary School students and six Undergraduate students

1.4. The Sir Paul Callaghan Eureka! Awards Competition shall be run as a two-stage process

1.4.1. Stage One – At a Geographic Region (or Virtual Region) Competition entrants shall present a 6-minute summary of the 12-minute Substantive Presentation they intend to submit to the National Finals should they be selected to be a National Finalist 

1.4.2. Entrants shall not be eligible to move to Stage Two without having successfully completed Stage One

1.4.3. Stage Two – At the National Finals Competition National Finalists shall deliver their 12-minute substantive presentation 

Entry Rules

2. Entry to Sir Paul Callaghan Eureka! Awards Competition

2.1. The two-stage competition is open to students from Year 9-13 in secondary schools and to undergraduate students from tertiary institutions (including those who are completing 4 year Honours degrees). Students shall not be over the age of 25 on the date of entry

2.2. Students wishing to enter shall complete the required on-line entry form including any required written certification from a teacher or parent and shall undertake to meet all entry requirements specified by the Eureka Trust from time to time including the requirements on changes and amendments to presentations following completion of entry  

Stage One Compliance – 

2.3. For an entry to remain valid a student shall participate in Stage One by either:

2.3.1. Delivering a Summary Presentation which shall not exceed 6 minutes in length at a Geographic Region Competition (Note: Geographic Regions Competitions are expected to be held in main centres where universities are located), or

2.3.2.  Uploading a recorded video Summary Presentation which shall not exceed 6 minutes in length to the designated website and otherwise complies with the Rules for Entry in the Virtual Region

2.4. Entry to the Virtual Region Competition shall only be valid for a student who:

2.4.1. is usually domiciled more than 75 kilometers from the venue where a Geographic Region Competition will be held

2.4.2. is unable to attend the regional event on the specified date and time by reason of an unavoidable conflicting commitment accepted as being valid by the National Convenor at least 14 days before the first Geographic Region event is scheduled to be held

2.4.3. A teacher or parent shall certify in writing that a student is eligible for participation in the Virtual Region by virtue of:

2.4.3.1. location, or

2.4.3.2. unavoidable conflicting commitment2.4.4. The video presentation shall:

2.4.4.1. Be uploaded to a dedicated website accessible for viewing purposes only to Eureka Trust and National Finals Selection Panel Members

2.4.4.2. Be recorded in accordance with the Video Standards for Virtual Region Competition set out in Appendix Four

3. Standard Assessment Criteria for the Sir Paul Callaghan Eureka! Awards competition 

3.1.     Contestants will be judged on their ability to demonstrate:

3.1.1. Knowledge of an area of science, technology, engineering or mathematics;

3.1.2. How their area of knowledge and interest can be (and is being) applied to enable tangible benefit to New Zealand’s economic, environmental and social wealth and well-being, so helping deliver on Sir Paul’s ambition for New Zealand;

3.1.3. The presence and capability to communicate clearly, succinctly and persuasively to a general audience comprising people from business and the political arenas as well as the wider public;

3.1.4. Insight, thoughtfulness, clarity and agility in responding to questions on their presentation

(only at the National Finals of the Sir Paul Callaghan Eureka! Awards)

4. National Standards Guidance for judging

4.1. The Trust shall publish detailed national standards guidance to assist assessors/judges to obtain a high degree of consistency when marking presentations at regional competitions

4.2. Such guidance shall be consistent with requirements for granting NCEA Achievement Standards credits

5. Scoring

5.1. Each contestant’s presentation shall be scored according to the guidance material published by the Trust

Appointment of Judges for Geographic and Virtual Region Competitions

6. Selection of Judges for Regional Competitions

6.1. At least four and no more than six Judges shall be appointed for each geographic region competition unless the Trust decides that a variation to these limits is desirable in the interests of fairness, equity and/or Judge workloads

6.2. The National Convenor of the Trust shall appoint a suitable number of judges for the virtual region competition so that the workload being borne is not onerous

6.3. Judges shall be selected on the basis of their personal knowledge and/or expertise to provide coverage in the areas of:

6.3.1. Science, technology, engineering, mathematics

6.3.2. Teaching

6.3.3. Science and technology entrepreneurship

6.3.4. Science communication

6.3.5. Media

6.3.6. Applied science/technology

6.4. Judges will be familiar with the Eureka! Programme 

6.5. Geographic Region Organising Committees shall certify the competence of Regional Judges. The National Convenor shall certify the competence of judges for the virtual region

Preparation for Regional Judging

7. Prior to Assessing Entries for Sir Paul Callaghan Eureka! Awards geographic and virtual region competitions

7.1. Sometime in the week before a geographic or virtual region competition the organizer of the event shall convene a meeting of Judges to discuss the assessment criteria and scoring system and ensure Judges are well prepared for their task

7.2. The objective is that Judges should go into their assessment of entries with a common base of expectation of the performance of entrants

Video Recording

8. Video Recording at Regional Competitions

8.1. Each entry to a Geographic Region or Virtual Region Competition for the Sir Paul Callaghan Eureka! Awards shall be recorded as an uninterrupted single take in front of an audience on video. (see Appendix Four - Video Standards Rules)

8.2. All video recordings for the virtual region shall be accompanied by a signed certificate from the student’s independent mentor or teacher stipulating that the presentation is entirely the work of the student and has been recorded as an uninterrupted single take in front of an audience.

8.3. All video recordings of presentations delivered at Regional Competitions shall be uploaded to a website designated by the Eureka! Trust by the date notified to regional competition organisers. Failure to upload the video recordings by the specified date exposes contestants to a risk of not being included in the Preliminary National Rankings List

 

Appointment of National Finals Selection Panel 

9.          National Finalists Selection Panel for Sir Paul Callaghan Eureka! Awards

9.1.     At least four and no more than twelve assessors shall be appointed to the National Finals Selection Panel for the Sir Paul Callaghan Eureka! Awards unless the Trust decides that a variation to these limits is desirable in the interests of fairness, equity and/or Panel members’ workloads

9.2.     The principal task of the National Finals Selection Panel is to select twelve finalists for the Sir Paul Callaghan Eureka! Awards

9.3.     Panel members will be selected on the same basis as members of the geographic or virtual region judging panels 

9.4.     Members of the Eureka Alumni Group will be encouraged to participate as assessors

9.5.     Panel members will be familiar with the Eureka! Programme and will have satisfied the Rotary Eureka Trust of their competence to undertake the assessment tasks required.

 

Preliminary Ranking for National Finals Selection

10. Compilation of Preliminary National Ranking List (Preliminary List) resulting from marked scores

10.1. All contestants in geographic or virtual Region Competitions for the Sir Paul Callaghan Eureka! Awards shall be assessed and scored in compliance with the guidance published by the Trust 

10.2. The final scores and individual Judges scoring sheets shall be scanned and emailed to the National Convenor of the Trust within 24 hours of the completion of a geographic or virtual region competition

10.3. The National Convenor of the Trust shall prepare a Preliminary National Ranking List in order of scores awarded at regional competitions and in categories for consideration by the National Finals Selection Panel

 

Selecting the Final National Ranking List

 

11. Selection of 12 National Finalists for the Sir Paul Callaghan Eureka! Awards from the Preliminary List

11.1. The National Finals Selection Panel (Panel) shall review the video recordings of the presentations for the top six candidates on the Preliminary National Ranking LIst in each category (undergraduate and secondary school) to confirm or otherwise determine the accuracy of scoring and the subsequent order of ranking

11.2. Each category review shall be conducted independently of the other category

11.3. In undertaking each review the Panel shall apply the national standards guidance material published by the Trust 

11.4. Based on the determination by the Panel of the ranking order of the top six presentations it shall undertake (as a further moderation and confirmation process) the following:

11.4.1. Each of the next three presentations below the initial top six shall be evaluated in turn with, and ranked against, the initial top six thereby producing an updated ranking of the top nine

11.4.2. In the event that the last evaluated (i.e. number 9 on the Preliminary List) ends up at number 6 or better on the updated ranking list, the Panel shall consider whether the 10th placed presentation on the Preliminary List should be placed in the updated top six

11.4.3. This process should continue until the next evaluated presentation fails to be included in the updated top six

11.4.4. The resulting updated top six identified by this process shall be the finalists in each category

11.5. The decision of the National Finals Selection Panel shall be final and shall not be subject to review

 

Appointment of Judges for the National Finals

12. Judges of Sir Paul Callaghan Eureka! Awards National Finals Competition

12.1. The Trust shall appoint National Judges who are recognised nationally for their personal knowledge and/or expertise in the areas of:

12.1.1. Science, technology, engineering, mathematics

12.1.2. Teaching

12.1.3. Science and technology entrepreneurship

12.1.4. Science communication

12.1.5. Media skills

12.1.6. Applied science/technology

12.2. One of the National Judges shall be appointed National Judging Chairperson

Judging at National Finals

13.1. Judges at the National Finals shall apply the Assessment Criteria, National Standards Guidance Material and Scoring system set out in Sections 4-6 above  

13.2. Each finalist shall also be required to respond to questions about their presentation from a Judge so designated by the Chairperson. The responses to the questions shall be considered when assessing and marking the presentations

13.3. At the conclusion of each presentation the Judges marking sheets will be collated to derive a final score for the contestant

13.4. At the conclusion of all the presentations the Judges will retire to consider the collated data and confirm a final ranking 

13.5. The Judges’ decisions will be announced prior to the Awards Dinner

13.6. The Judges’ decisions shall be final and shall not be subject to review

  

APPENDICES

                 

 

APPENDIX 1 – List of competitions and other activities run by the Eureka! Programme

1.       The Sir Paul Callaghan Eureka! Awards (Part 3)

a.       National Finals Competition

b.       Geographic Region and Virtual Region Preliminary Competitions

c.       On-line and Geographic Workshops

d.       Sir Paul Callaghan Eureka! Scholarships

2.       Eureka! STEM Video Regional Competitions (Part 4)

3.       Junior Eureka! Programme – non-competitive (Part 5)

4.       Eureka! Alumni Programme 

5.       Eureka! Alumni Internships and Fellowships

 

                 

Appendix Two - Schematics (see below)

 

             

Appendix Three

 

Sir Paul Callaghan Eureka! Awards – Substantive Presentation and Summary Presentation Rules

 

The Sir Paul Callaghan Eureka! Awards Competition envisages a robust process for selection to make the National Finals.

It is important that all contestants participate on a level playing field therefore these rules have been designed to ensure the opportunity to significantly change or amend the original material submitted for the National Finals competition is minimised.

The rules of the competition state that at the regional (geographic or virtual) preliminary competition “entrants shall present a 6-minute summary of the 12-minute Substantive Presentation they intend to submit to the National Finals should they be selected to be a National Finalist”. This approach is designed to test the student’s knowledge of their subject and their ability to discriminate between centrally important information and information which is less important.

Therefore it is useful to divide the approach to participation into a number of steps.

Step One: February/March - Preliminary

•       Student enters a discussion with a teacher/lecturer/academic mentor about their intention to participate in Sir Paul Callaghan Eureka Awards Competition.  

•       In that discussion the student would seek feedback on their proposed idea and their proposed approach – it is envisaged the teacher/mentor would provide guidance on the standards which would need to be met to:

o    Qualify for NCEA Achievement Standard Credits (secondary students only) o Meet the rules of the competition and meet expectations of Eureka Judges (see Judging Criteria)

Step Two: March/May – Development of Substantive Presentation and Competition Entry

•       The clear intention of the rules of the competition is that students should, in the first place, undertake the following work to prepare their Substantive Presentation: o Subject choice o Research o Analysis

o    Identification of social, economic and environmental benefits to NZ o Preparation of 12-minute presentation including use of presentation software

•       Once the main presentation has been completed o The Substantive Presentation slides shall be submitted to the National Convenor along with the on-line Competition Entry Form

Step Three: May/July – Development and Delivery of Summary Presentation (Stage One of the Competition)

•       On completion of the Substantive Presentation to a satisfactory standard the student shall then produce a Summary Presentation of up to 6-minutes to be presented at the regional preliminary competitions

•       The Summary Presentation is the basis for: o selection for National Finals o award of Scholarships

o award of Achievement Standard credits for NCEA

Stage Four: Delivery of Main Presentation at National Finals (Stage Two of the Competition)

•       The main presentation, as submitted with the on-line entry form, shall be presented at the National Finals.

•       Contestants shall only use non-cloud-based presentation software (i.e. Powerpoint or similar) 

•       Contestants shall not amend the subject matter or the slides and visual content of the presentation except to correct errors of fact or attribution. 

•       The student’s final Substantive Presentation slides shall be submitted on-line to the

National Convenor at least three (3) clear days before the National Finals competition

•       These slides shall not be amended and will be projected for use by the student while delivering their Substantive Presentation.

                 

Appendix Four

 

Eureka! Programme Video Standards

 

A. Sir Paul Callaghan Eureka! Award Geographic and Virtual Regional Competitions

 

Videos submitted from the Sir Paul Callaghan Eureka! Award Geographic and Virtual Region Competitions for consideration by the National Finals Selection Panel shall meet the following standards

 

1. Content Standards

The video shall 

a.       Be a single continuous take which shall include the beginning and end of the contestant’s presentation

b.       Demonstrate by use of at least one wide shot that the presentation is being delivered in front of an audience

c.       Be shot so that the contestant is positioned in such a way that the lighting allows the viewer to see facial expressions 

d.       Avoid positioning the contestant in front of a bright light source such as a window

e.       Include in the frame the screen onto which the contestants supporting slides are being projected

f.        Ensure the contestant is at all times positioned next to the screen so they are included in the frame

g.       Ensure that sound recording is of high quality 

h.       Not be edited in any way other than to include a caption during the first 15 seconds which sets out the contestant’s name, educational institution and subject of their presentation

 

2. Technical Standards

a.       Video camera or iPhone or quality android phones (acceptable if they are from the last 3 years)

b.       File type MP4, MOV or WAV

c.       HD (1920 by 1080)

d.       25 to 30fps

e.       Camera on tripod

f.        Camera no more than 1.2 - 2m from the presenter depending on quality of image

g.       Mic the presenter if possible

 

After completion of video recording the regional videographer or virtual region contestant shall upload the completed video(s) to the on-line platform designated by Eureka Trust and send an email to convenor@eureka.org.nz advising of upload

We recommend getting in contact with the University of Otago Media Creation Centre or similar advisors at other universities for technical assistance  

             

B. Eureka Science and Technology Video Awards

 

Videos submitted to the Eureka Science and Technology Video Awards Regional Competitions shall meet the following standards

 

1. Content Standards

The video shall be accompanied by a certificate co-signed by a teacher or independent person which:

a.       acknowledges which content, if any, is subject to copyright (such as music) and that permission to use has been obtained, and

b.       asserts the video is the work of the individual or group which has submitted it without external assistance in all production aspects such as video recording, sound recording, direction, editing

 

2. Technical Standards

a.       File type MP4, MOV or WAV

b.       HD (1920 by 1080)

c.       25 to 30fps

 

After completion of video recording the contestant(s) shall upload the completed video to the online platform designated by the Eureka Trust and send an email to convenor@eureka.org.nz advising of upload and attaching the certificate referred to in the Content Standards above

We recommend getting in contact with the University of Otago Media Creation Centre or similar advisors at other universities for technical assistance 

 

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